PLANT OFFICE ADMINISTRATOR
The Plant Office Administrator is responsible for performing the following task/duties in our systems:
This position will be splitting their time between two locations, Oceanside & Murrieta. They must be able to commute to either locations.
● Keeping track of time, entering schedules, reconciliation of time and approvals in the Kronos system for all employees as needed
● Creating requisitions for goods and services in the Procurement systems, enter receipts for raw materials, parts and services, and resolve any match hold exceptions
● Make purchases with Pcard, reclass charges and be the proxy for managers
● Entering fuel receipts and other EMS data as needed.
● Duties/Tasks also include assisting management with managing cost, reviewing Cost Reports, performing month end closing.
● Assist with special projects and other duties/tasks as needed.
responsibilites
Essential Functions
1. Experience:
Experience in bookkeeping, accounting, or related experience is preferred.
2. Knowledge of Accounting Principles:
Must possess a fundamental understanding of accounting principles and have knowledge of common office practices, procedures, and use of office equipment.
3. Technology Skills:
Must have the ability to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel.
4. Interpersonal Skills:
Must have outstanding communication skills and the ability to interact well with people in all levels of the organization.
5. Integrity:
Must act with unyielding integrity and honesty in business transactions, promote company policies and hold self and other employees accountable.
6. Additional responsibilities:
Plant Office Administrator will take on other tasks as assigned by the Managers/ Manager of Plant Admin Support.
Behavioral Expectations
High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments.
Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise.
Strong Work Ethic: Uses time efficiently. Find the answers and make sure the situation is taken care of correctly.
Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch.
Responsive: Responds promptly and accurately to requests for information; coordinates appropriate follow-up.
Critical Competencies
Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments.
Team Player: Establishes trust with team members, stating clear expectations and accountabilities
Conflict Resolution: Actively confronts barriers to communication and effectiveness in a firm, but approachable manner.
Leadership Skills: Acts decisively and supports all aspects of the company to work together to accomplish objectives, vision, mission and values of Vulcan. Trusts and allows people to do their job, holding them accountable for the full extent of their responsibilities.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The Company may at any time, in its sole discretion, modify or vary from anything stated in this job description, with or without notice.
REquirements
Education:
● Minimum: High School Degree (or GED) with relevant industry experience and work background. Preferred: Bachelors Degree in Accounting or Business discipline.
Experience:
● 2-5 years of General Accounting/Administrative experience
● Knowledge, Skills, and Abilities:
● Exhibits clear and effective communications and interpersonal skills with internal and external customers; fosters cooperation within the department and with other departments.
● Exhibits good judgment and makes sound and timely decisions to accomplish company goals and objectives.
● Effectively utilizes information and resources within the work area.
● Ability to prioritize, solve problems and provide exceptional working relationships within the office environment.
● Proficiency with Word and Excel required; experience with PeopleSoft Procurement and Kronos Time Keeping Applications strongly preferred.
Other Requirements
- Must be able to sit for long periods of time.
- Use of telephone, computers, cell phones and other electronic devices is essential.
- Must have the ability to use computerized equipment and technology.
- Must be able to effectively manage multiple priorities simultaneously.
- May have to do bending and reaching to file personnel folders and other materials.
- May involve exposure to conditions of dust, dirt and noise.
